Microsoft, Prodigy Team

Power Bi – What Is It and How Can It Change Your Workplace?


The modern workplace requires that we maximise our time fully, and the only way to guarantee this is by purchasing tools that work in unison toward the same goal. Once having done this, those tools need to be monitored to ensure maximum efficiency. Data is the lifeblood of modern business – you must turn the often-copious amounts of data into tangible coherent information, because only then can you be sure that everything is being used as effectively as possible.

Power BI can do exactly that!

What is Power BI?

Power BI is a collection of software services, apps, and connectors – they work together to turn your unrelated sources of data into coherent, visually immersive, and interactive insights. Power BI allows you to seamlessly connect your data sources, visualise and discover what’s important, and – to ensure everyone is kept in the loop – share that with anyone or everyone in your organisation.

Every organisation – as we have already explained – relies on copious amounts of data, but often that data isn’t used as productively as it possibly could be. Microsoft Power BI helps you fix this problem through a powerful business intelligence tool that focuses on visualisation. There is no need to learn spreadsheet columns – instead you are presented with clear charts, graphs, diagrams and other reporting visuals to help you make sense of what you are seeing in an easy way.

Microsoft Power BI comes in many different forms. They are as follows:

What is Power BI Desktop?

It is a complete data analysis and reports creation tool that you can install for free on your computer. The users of Power BI Desktop use it to create reports and then share them with others using Power BI Service.

What is Power BI Pro?

This is the paid full version of Power BI and is a cloud-based self-service analytics tool. It makes it possible to build dashboards and reports and then go further by embedding them into apps, to enable sharing with users, and integration with other Microsoft solutions.


What is Power BI Premium?

Larger organisations predominantly use Power BI Premium, which is an upgrade of Power BI Pro with more features and improved functionality. On top of that you get increased data capacity limits, maximum performance, access to one API surface, and many other additional features.

Then there are also other tools, such as:

  • Power BI Report Server – An on-premises report server that stores the reports you created with Power BI Desktop or Pro.


  • Power BI Mobile – Provides access on the go with mobile apps available for iOS, Android, and Windows phones.


  • Power BI Embedded – This allows developers to embed Power BI dashboards and reports into other applications.


So, what are the key benefits of using Power BI for your business?

Build personalised dashboards and interactive reports easily

Power BI is renowned for its dashboards; they can be customised to fit your company’s requirements and have intuitive and interactive visualisations. With the additional drag and drop functionality, your staff are able – regardless of their technical prowess – to generate custom reports quickly. There are limitless options meaning every model and visualisation can be clear, concise and unique from those that came before it.

Gives you access to real-time information

Real time information can change the way you run your business, so your dashboard updating in real time can be a real bonus. Data is updated several times a day and, as it is pushed or streams in, the dashboard will display and update your visuals with the new information. Your staff will have a newfound ability of solving problems quickly, and can then take this further by having more freedom to identify opportunities and handle time-sensitive data more efficiently.

Supports a wide range of data sources and integrations

Power BI integrates seamlessly with all other tools in the Microsoft ecosystem. It offers data connectivity with third-party tools and solutions and can also connect to data files and SQL server databases. This means your team will be able to seamlessly connect to all sorts of data sources for your analyses and reports.

You can access Power BI from anywhere

Power BI is accessible from anywhere – you can be in a client meeting, working from home, or on the go and there doesn’t need to be any change to the way you work with Power BI. It can also be accessed from practically any device (including iOS, Android, and Window devices) – as long as you have an internet connection, you can access reports immediately from anywhere.

Power BI can revolutionise your workplace, your team will have powers they have never had before, and the power to make sense of data and improve their efficiency from anywhere in the world with an internet connection.


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