What is SharePoint?
A browser-based system that can enable effective document management and collaboration across your business.
Put simply, it allows organisations to create an intranet. Not only can this provide groups with a secure space for document sharing, but it can be used to store, organise, share and access information. Although predominantly used for document management, it could be used to create a knowledge base, share a global diary, give notices or updates across the company, or provide electronic forms that can be completed – the sky’s the limit!
Using SharePoint with OneDrive
Increase SharePoint functionality even further by using it in conjunction with other Microsoft applications, like OneDrive. There’s no need to change what you’re used to! This allows users to work in a familiar Windows environment, as well as being able to work on documents while offline.
What does using SharePoint look like?
An imaginary case study
The problem
A firm of imaginary solicitors are going through a period of growth, and the whole team are finding that their days are disrupted by trying to locate saved information. Files are becoming duplicated, causing frustrating delays for customers while users needed to check they are accessing the most up-to-date versions. With no document management strategy, users are emailing documents to themselves to ensure fast access when working from home.
How SharePoint could fix it
By implementing Microsoft SharePoint for centralised document management, everyone would be using the same solution whether in the office, or working remotely.
Our imaginary solicitors would be able to utilise the powerful search features to find files super quickly, and having them all saved in a centralised system means they can easily see they’re working on the most up-to-date documents.
Handling sensitive data isn’t a problem either. By combining SharePoint with Azure, their data could be saved behind the extra layer of protection afforded by Multi-Factor Authentication (MFA).
The conclusion
The whole team are now able to work much more effectively, spending less time trying to locate files. Frustration levels have reduced so the working environment is much more pleasant, and customers who are pleased with the speed and professionalism are now raving fans leaving glowing reviews.
Does this sound like something you need?
What are the key features?
Teamwork makes the dream work
SharePoint is so much more than a simple document storage solution. Use it to create a secure, organised intranet that can be fully tailored to suit the needs of your business. Every department can have their own space to share specific files, data, news, and resources for effortless collaboration.
“An investment in knowledge pays the best interest”
Benjamin Frankling was right. Your team can use both the web and SharePoint mobile apps to view everything from workflow diagrams to a library of how-to videos – the possibilities for its use as a company-wide knowledge-base are endless and invaluable for facilitating business growth.
Two heads are better than one
…and many heads are better than two. With a thorough search feature and intuitive content management options, SharePoint can form the basis for powerful knowledge sharing, encouraging a culture of mutual respect and collaboration across your business.
Safety first
With SharePoint, you can control access. Does your HR department have their own space which will likely involve personal information? Your IT provider can add encryption to ensure that users only have access to the bits they need creating less opportunity for sensitive data to be compromised.
What are the benefits of using SharePoint?
| A list of the good stuff: |
|---|
| Easy to maintain |
| Simple for users to understand |
| Infinitely customisable |
| Massively scalable |
| Vital security features |
Do you find yourself needing an extra hour in the day?
SharePoint could be the answer to all the wishes you’ve uttered under your breath. It’s globally recognised as a key player in improving efficiency by making it much easier for people to collaborate on projects, and standardising the sharing of information and document storage across businesses. The only thing it can’t do, is make your cuppa for you – but if you make the most of everything Microsoft SharePoint has to offer, you’ll have time to make it yourself!
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